POSITION OBJECTIVE

The Human Resources and Faculty Affairs Specialist is responsible for the management of the overall human resources leadership and faculty career development for the Department of Vice Dean for Medical Education and the Center for Medical Education. These activities include supporting the development of the strategic objectives of the department with the senior director of operations. This position has authority to accomplish major objectives, investigate and resolve matters on behalf of leadership, and formulate, affect, interpret, and implement management policies or operating practices in any human resource aspect. The specialist is a key member of the career development team.

ESSENTIAL FUNCTIONS

1. Support the recruitment of qualified faculty, including search committee orientation and representing the department at meetings with the committee on appointments, promotions, and tenure at the department level (dCAPT). Manage career development for all primary department faculty. Meet regularly with Chair of the dCAPT to discuss ongoing matters related to faculty success. Coordinate faculty requests for professional development. Coordinate and issue faculty appointment requests and appointment letters for approval by the School of Medicine and the provost (tenure-track, visitors, adjuncts, and courtesy appointments), maintaining compliance with approved University policies and procedures. Manage processes for hiring (justification), maintaining records for adjunct faculty. Handle inquiries regarding faculty employment, faculty contracts, tenure dates, third year review dates, faculty leaves, retirement, sabbaticals taken, sabbatical eligibility, terminations, and departure procedures. Coordinate, manage, and develop timelines for various faculty processes, including, but not limited to the annual faculty assessment process, tenure, and promotion process, third year review process, sabbatical process and faculty, staff, and student awards. (40%)
2. Manage the human resources activity for the department and the center. This includes working with the Senior Director to resolve operational issues, design, maintenance, and implementation of any changes, establishing standards and procedures adhering to university policies. Provide leadership and guidance by overseeing talent acquisition, career development, succession planning, retention, training, and development. Participate in recruitment efforts for staff positions. Has departmental authority to approve personnel action requests including performance/merit evaluations, compensation requests, performance corrective actions, terminations, and new faculty positions to be opened. Facilitate immigrant/permanent resident status for faculty and staff. Liaise with the school of medicine human resources to manage employee relations matters within the department; this may include conflict management, performance management, reorganization requests, etc. Identify training needs and programs. Serve as the primary contact with the school of medicine office of faculty affairs and human resources, the central university department of human resources, and the office for inclusion, diversity, & equal opportunity. (40%)
3. Support the department leadership team through regular meetings and developmental opportunities. Develop, build, and maintain relationships with internal partners such as the school of medicine office of faculty affairs and human resources, the central university department of human resources, compensation, employee relations, office for inclusion, diversity, & equal opportunity, office of immigration and human resource services, and the office of research and sponsored programs. Promotes diversity and strives to foster an inclusive community within this diverse department that is located all over campus. Provide department leadership to support the strategic plan. Contribute to the annual budget process and manage daily operations to remain within budgetary constraints and improve operating margins. (20%)

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (<1%)

CONTACTS

Department: Daily contact with faculty and staff. Daily to weekly contact with chair and/or vice chairs of education and research.

University: Daily contact with the school of medicines office of faculty affairs, human resources and collaborating departments' administrative staff. Frequent contact with immigration, central human resources, office for inclusion, diversity, and equal opportunity (OIDEO), regular contact with the student employment office and other departmental administrators.

External: Contact with external faculty for new faculty hires and promotions to retrieve letters of recommendation. Contact with candidates for staff and faculty positions to screen and schedule interviews.

Students: Frequent contact with graduate students needing assistance with employment or tuition payment issues. Regular contact with student employees.

SUPERVISORY RESPONSIBILITY

This position may supervise a student employee office assistant.

QUALIFICATIONS

Experience: Minimum of 4 years of progressive professional experience required, with at least 1 year of experience in a complex organization such as an academic medical center, research institution, academic professional school and/or environment.

Education: Bachelor's degree required.

REQUIRED SKILLS

1. Ability to lead groups.
2. Excellent oral and written communication skills.
3. Strong negotiation skills
4. Ability to meet consistent attendance.
5. Ability to interact with colleagues, supervisors, and customers face to face.
6. Ability to define problems, collect and analyze data, establish facts, and draw valid conclusions to solve problems and plan initiatives.
7. Ability to handle multiple tasks simultaneously.
8. Strong interpersonal skills required. Ability to work collaboratively and effectively with faculty members and administrators at all levels across multiple institutions.
9. Highly motivated self-starter who demonstrates sound independent judgment, creativity, insight, accountability, and maturity.
10. Must be well organized, efficient, dependable, and able to function independently without supervision.
11. Ability to prepare useful, succinct, and informative written communications and make presentations.
12. Professional and effective oral and written communication skills.
13. Strong interpersonal skills: ability to work and communicate with various individuals from a broad spectrum of disciplines, technical and educational backgrounds within the department, school, and university, and with individuals outside the university.
14. Strong organizational skills: ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills, and follow-through.
15. Ability to work effectively independently and collaboratively within a team. Must be highly motivated, responsible, dependable and a self-starter.
16. Ability to work with sensitive information and maintain confidentiality.
17. Ability to meet consistent attendance.
18. Ability to interact with colleagues, supervisors, and customers face-to-face.

WORKING CONDITIONS

Typical office environment. No exposure to chemicals.

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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