Administrative Support Specialist
Dayton, OH 
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Posted 2 days ago
Job Description
Description

Applied Research Solutions is seeking a full-time Administrative Support Specialist, located at Wright-Patterson AFB, OH for programs managed by the AFLCMC/WI directorate staff.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities Include:

  • The Contractor shall assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff. The Contractor shall provide administrative support to the front office group, organizational senior functionals, program and management operations. The Contractor shall support Government requirements for internal/external briefings and reports by assisting with preparation, scheduling and coordination of materials such as slides, viewgraphs, briefing charts and other graphics. The Contractor shall assist with the administration of calendars, creating meetings, conference room reservations and conference room configuration.
  • The Contractor shall establish and maintain official file plans with the use of Air Force Records Information Management System (AFRIMS). The Contractor shall support Government requirements to file and retrieve electronic and/or paper graphics material to facilitate research and expedite creating of briefings and reports.
  • The Contractor shall provide assistance during briefings to include compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events. The Contractor shall monitor office supplies and assist with supply lists. The Contractor shall provide administrative support to various functional areas including human resources and input information into various management systems such as the Resource Management Information System (RMIS) and Defense Travel System (DTS). The Contractor shall assist with monitoring, opening and closing secure areas, conference rooms including secure conference rooms and providing escort to visitors.
  • The Contractor shall support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats. Support includes preparation, scheduling and coordination of materials/resources. The Contractor shall provide illustrator services supporting the development of the final style, format and preparation of the illustrations. The Contractor shall assist in operating graphics workstation equipment, scanner equipment, photo reproduction equipment and the associated software. The Contractor shall work with the directorate focal point for office supplies to ensure adequate levels of consumable items needed for presentation/graphics. The Contractor shall assist the directorate focal point in collecting and visually displaying materials at staff meetings and events.
  • The Contractor shall assist in reviewing the content of the directorate electronic workflow mailbox. The Contractor shall assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate's SharePoint suspense task tracking system. The Contractor shall assist in compiling, formatting and storing divisional inputs to taskings to support development of the directorate response. The Contractor shall assist in transmitting approved responses to specified organizations.
  • The Contractor shall assist in verifying format and style against administrative processes and assist in maintenance of a tracking system for identification and correction of deficiencies. The Contractor shall assist with in/out-processing actions for the directorate. The Contractor shall assist with initiating and updating in/out-processing checklists and associated forms. The Contractor shall schedule in-processing appointments for incoming personnel. The Contractor shall brief incoming personnel and schedule/coordinate with other in-processing briefers
  • The Contractor shall provide assistance to the divisional defense civilian pay system, in/out-processing and directorate office records manager's focal points. The Contractor shall assist with civilian timekeeping data in the automated time attendance and production system, scheduling in-processing appointments, preparing file plans and filing. The Contractor shall ensure compliance with applicable administrative guidance to prepare and review correspondence for the division and provide administrative support to the directorate senior functionals, as required. The contractor shall assist with compiling, integrating and responding to divisional taskings generated from the SOCCER tool and the directorate SharePoint suspense task tracking system.
  • The Contractor shall assist in servicing the directorate for all incoming/outgoing mail and overnight/express mail package deliveries. The Contractor shall assist in tracking the budget for overnight/express mail packages. The Contractor shall assist in tracking classified and registered mail. The Contractor shall receive, sign for and distribute both classified and unclassified mail. The Contractor shall access, store and handle classified mail, as required.
  • The Contractor shall assist with administration of the directorate DTS program. The Contractor shall provide customer assistance to directorate DTS focal points and travelers with filing travel orders and vouchers, including the directorate front office group and senior functionals, as required. The Contractor shall provide Government Travel Card (GTC) program customer assistance to travelers. The Contractor shall assist by disseminating DTS and GTC program alerts and updated guidance to directorate employees. The Contractor shall assist in drafting the semiannual historical report for the directorate and operations management division.
  • Other duties as assigned

Qualifications/Technical Experience Required:

  • Must be US Citizen
  • Secret clearance required

Senior: Possesses the advanced knowledge, experience and recognized ability to be considered an expert in their technical/professional field, possess the ability to perform tasks and oversee the efforts of junior and journeyman personnel within the technical/professional discipline. Will demonstrate advanced knowledge of their technical/professional discipline as well as possess a comprehensive understanding and ability to apply associated standards, procedures and practices in their area of expertise. (Program Office, Enterprise and Staff Level Support interface)

Functionally Aligned Minimum Recommended Education and Experience:

  • Advanced Degree (Master of Arts (MA) / Master of Science (MS)) and 12 years of experience in the respective technical / professional discipline being performed, five years of which must be in the DoD
  • OR, BA/BS degree and 15 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD
  • OR, 20 years of directly related experience with proper certifications as described in the Functionally Aligned Job Descriptions, eight of which must be in the DOD.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals based on disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Applied Research Solutions is an equal opportunity employer. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state and local law.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
12+ years
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