AKRON METROPOLITAN HOUSING AUTHORITY
Job Title: Administrative Assistant
Reports to: Executive Office Manager
Department: Director's Office and Finance
Date: February 2024
FLSA Status: Non-Exempt
Minimum: $19.24 Hourly
General Purpose:
The primary purpose of this position is to assist the Director's Office and Finance Department of the Akron Metropolitan Housing Authority ("AMHA" or "Agency") by providing administrative support and coordination for projects, reports, communications, publications and special events planning related to the Director's Office and Finance Department. The incumbent also ensures appropriate support and development for project goals, timelines and desired outcomes, coordinating with other members of the Director's Office and Finance Department, as assigned.
Essential Duties and Responsibilities:
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.
Miscellaneous
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Behavioral Competencies: This position requires incumbents to exhibit the following behavioral skills:
Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind. Recognizes working colleagues as customers.
Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively.
Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work.
Job Competencies:
Knowledge of the policies, procedures and goals of the Finance Department; general knowledge of finance and accounting; basic understanding of the U.S. Department of Housing and Urban Development's regulations and procedures with regard to asset management and finance; strong analytic and problem solving skills; knowledge and experience in clerical support, administrative planning and coordination activities; ability to take initiative, prioritize, and complete work with minimal supervision to meet deadlines; ability to prepare meaningful financial reports, summaries and presentations incorporating findings and conclusions; knowledge of records management processes and procedures; knowledge of grammar, spelling and punctuation; ability to perform mathematical calculations; must possess proper telephone etiquette, tact, and interpersonal skills; skills in multi-tasking and prioritization; ability to maintain confidentiality.
Education, Experience and Certifications:
High School diploma or equivalent; Associate's or Bachelor's degree preferred; and a minimum of three (3) years of progressively responsible experience as an administrative assistant or the equivalent combination of education and experience.
Computer Skills:
To perform this job successfully, an individual should have strong computer skills and extensive knowledge of accounting, database, e-mail, calendaring, internet, spreadsheet and word processing software. Knowledge of common office equipment and machines as well as a proficiency in typing is required. Must be able to learn other computer software programs as required by assigned tasks.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone. The employee must occasionally transport up to 10 pounds.
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:
Office environment with occasional offsite meetings. Moderate noise level.
AMHA offers a culture committed to diversity, equity and inclusion; comprehensive compensation and benefits program including, but not limited to: Competitive salary; Participation in the Ohio Public Employees Retirement System; Excellent medical, free dental and vision plans with minimal out of pocket cost; Basic Life insurance; Fourteen paid holidays; Paid vacation, personal and sick plans.